Features That Drive Profitability

Discover how ProjectWatchPRO's powerful features help trades, construction, and manufacturing businesses maximize efficiency and profit.

Comprehensive Features for Multi-Project Focused Businesses

Our all-in-one platform gives you everything you need to streamline operations, track costs accurately, maximize profitability, and provide instant real time access to project financial data.

Time Track

Track employee time in the way that works best for them, whether on mobile, kiosk, or iPad, ensuring accurate timekeeping from anywhere.

Time App

Employees can switch jobs and tasks on the go, reducing downtime and improving accuracy with the mobile app, no kiosk needed.

Overhead Burden

Automatically factor in overhead costs to each job, giving you a more accurate picture of labor costs and protecting your profit margins.

Labor Burden

Calculate labor burden automatically for every task, ensuring you capture the true cost of your workforce and avoid underpricing.

Media/Equipment Burden

Track material or equipment costs in real-time, ensuring you're always charging correctly for material/equipment-intensive projects.

Job Costing

Break down costs by task, so you can see where money is being spent, track job progress, and stay on budget.

Photos & Notes

Employees can send photos and notes directly from the field, making it easier to track progress and reduce confusion with similar jobs.

Progress Tracking

Monitor real-time job progress, comparing actual vs estimated costs to keep jobs on track and maximize profitability.

Project Reports

Get instant daily reports showing job status, helping you spot issues early and keep projects moving forward on time.

Advanced Reporting

View detailed reports comparing actual costs with estimates, so you can adjust quickly and stay within budget for every project.

Efficiency %

Track team efficiency daily, helping you identify areas for improvement and ensure high productivity across all projects.

Daily Profit %

Access real-time financial updates, allowing you to see daily profitability and make informed decisions about your business.

Actual Cost Vs Quote

Compare actual costs to quoted rates, ensuring you're hitting your profit targets and adjusting where necessary for accuracy.

KPI Dashboard

Get an at-a-glance view of your business's key metrics, tracking project values, profit margins, and efficiency in real time.

Non Billable Tracking

Track non-billable hours in one place, giving you insights into where time is being spent and helping you reduce inefficiencies.

Instant Project From Quote

Convert quotes into live projects instantly, saving time by automatically copying all relevant project details into the system.

Materials Management

Directly assign materials to jobs, ensuring proper material usage and better inventory control throughout the project.

Required Onsite

Ensure the right employees are on-site and working, improving productivity and reducing wasted time with accurate clock-in tracking.

Custom OT

Easily calculate overtime based on your local regulations, ensuring compliance and preventing costly payroll mistakes.

Zapier API

Automate data exports to other apps like payroll or accounting systems, saving time and eliminating manual data entry errors.

Everything You’ve Been Wondering — Answered with Real-Time Clarity

From job costing to employee tracking to pricing, here are the real answers decision-makers need before making the switch.

1. How can we find out sooner if a job is going over budget?

From Blind Spots to Budget Control — in Real Time.

ProjectWatchPRO updates job profitability every 30 seconds — not days or weeks later. Costs, time, and task data are synced live, even while your employees are clocked into the job, so you can take corrective action before it’s too late.

2. Can your system actually calculate job profitability — not just wages and charge-out rates?

Finally, True Profitability You Can Trust.

Yes. We go beyond wages and rates. We automatically factor in labor burden, overhead burden, and overtime — giving you a real-time view of true job costs and margins.

3. We have multiple locations. Can your system track them individually and together?

One Dashboard. Every Location. Total Control.

Absolutely. ProjectWatchPRO lets you manage each location on its own — or view the entire company from a single, centralized command center. (Coming Q3 2025)

4. How does the system handle overtime calculations?

No More Overtime Surprises.

The system calculate overtime automatically based on your custom rules you set up for each location and factors it into your labour costs. Whether it’s daily or weekly, your costs are always accurate and instantly reflected in job costing and profitabilitly.

5. Can we see what each employee is working on and track their productivity?

Total Crew Visibility — Minute by Minute.

Yes. You’ll know exactly who’s doing what, where, and for how long. Our live time tracking keeps you informed and helps drive higher efficiency on every job site.

6. Can we schedule jobs and crews inside the software?

Drag. Drop. Done.

With drag-and-drop scheduling, assigning jobs and tasks is fast and intuitive. Need to make a change? Move a task and the employees, job, and tasks update automatically. (Sending notifications to each employees phone coming in Q3 2025 Update)

7. How accurate are the cost values on projects — and how often do they update?

Live Reports. Zero Guesswork.

Costs are calculated and updated every 30 seconds on employees clocked into jobs with real-time labor, material, and task data. You get a live feed of your company’s performance while employees are clocked into the the job without waiting for the books to close.

8. Can this replace all the other apps we’re currently using for time tracking, job costing, and scheduling?

Ditch the Apps. Streamline the Chaos.

Yes. ProjectWatchPRO replaces disconnected systems and spreadsheets with one platform for scheduling, estimating, job costing, time tracking, and profitability — all under one roof.

9. Is the software customizable for our industry?

Your Company. Your Rules. Your System.

Completely. Whether you’re a specialty contractor or multi-site operation, ProjectWatchPRO can be customized to your industry's workflows, rules, and reporting needs.

10. Do we have to wait for month-end reports to understand our company’s financial health?

Know Where You Stand — Before Month-End.

No more waiting. You’ll know how each job — and the entire company — is performing in real time anytime throughout the job or the day. Use the Real-Time Data to Make Real-Time smarter decisions today, not after it's already too late.

11. How is time tracked for employees on the job?

Real-Time Time Tracking — Anywhere, Anytime.

Employees can clock in and out using our mobile apps for Android and Apple, or through a shared iPad/Kiosk on-site. Every second is tracked by job and task, ensuring accurate labor costing and total accountability in real time.

12. Does ProjectWatchPRO do payroll or accounting?

No — and that’s by design.

ProjectWatchPRO doesn’t replace your accounting or payroll software. Instead, it gives you the real-time operational data those systems can’t.

We track employee time by job and task, apply your actual labor burden and overhead costs (including overtime rules), and allow for edits before timesheets are locked in. We also auto-generate invoice details based on the original quote and real work completed — with printable quotes and invoice formats included.

Need to send that data to payroll or accounting? We’ve got you covered. We will integrate with providers like ADP, Ceridian, Payworks, Sage, QuickBooks, and more as needed — either directly or through tools like Zapier.

Custom integration support is available based on your tech stack.

13. Do we have to buy the software outright, or how does pricing work?

Powerful Software. No Contracts. Pay As You Go.

ProjectWatchPRO is offered as a Software as a Service (SaaS) — meaning your investment is monthly with no contracts, no large upfront costs, and the flexibility to scale as your company grows. Your monthly investment is only a FRACTION of how much your PROFIT will increase each month having access to Real-Time Data that enables you to make Real-Time Decisions that will affect your Real-Time Profit.

Need help setting up? We offer:

- Done-for-You Setup Services to completely set up your company inside the platform

- Virtual Assistant Services with certified ProjectWatchPRO specialists

- Consulting Services from the same operational expert who created the software — and who helped scale a real company from $1.5M to $7M using the 9 steps of the Efficiency Boost Blueprint

You get more than just software — you get the experience, systems, and support that drive real operational growth. Book Your Free Demo Below!

See How ProjectWatchPRO Can Transform Your Business TODAY!

Join the other businesses that have increased their profitability with ProjectWatchPRO.

Demo Special Offer

Schedule your free demo today and receive our exclusive ProjectWatchPRO "Quoting For Profit Excel Spreadsheet" ($197 value) absolutely free.

"ProjectWatchPRO’s KPI Dashboard has been a game-changer for me as an owner. I can now monitor key metrics like project values, profit margins, and efficiency at any time. With this instant visibility, I can make quicker, more informed decisions that help drive growth and profitability."

- Lorne Fedoruk, Owner Abrasive Blast & Paint Inc.